Planning & Execution

Shared, accessible, and European document management

Manage and archive your documents in Orbit, with all data stored in Europe.

"Being independent has been a priority for us, and we hope it can inspire others to take the same step."
René Dalsgaard
CEO at Orbit Online A/S

Features

Most important features for your document management

External collaboration

Project invite

It is possible to share documents with external stakeholders and partners to ensure smooth and efficient collaboration and consistent project progress.

Who should have access?

Permission management

In Orbit, you can define which roles can access certain documents, archived mails and projects. You control the level of access: should it be read access, edit access or full control? With clear rights management, you create overview, data security and efficient collaboration.

File synchronisation

Access documents locally

With Orbit, you can synchronise your project folders directly to your computer and access them via File Explorer. You choose which projects to keep locally, and changes are automatically synchronised when you are back online. This gives you flexibility and efficiency – no matter where you work from.

Outlook plugin

Information received via email

Save mails directly to your folder structure in Outlook. You can also search for and attach documents from the shared drive with a simple drag'n'drop in Outlook.

Document management in your back pocket

Access your project documents – anytime, anywhere.

Manuals & Work Files

Manuals, instructions, and work documents are always close at hand when you need them. Look things up on the spot, follow step-by-step guides, or find the latest version of a work file – without having to return to the office or search through emails.

Documentation

Collect and share documentation – the moment the need arises.
Defects, deficiencies, or quality assessments can easily be documented directly on-site using photos, notes, and files.

Certificates

Documentation you always have on hand.
When a task requires a specific certification or permit, the documentation needs to be easy to access. Instead of searching through paperwork, you can keep everything stored digitally in one place – ready to present when it matters.

Collect and share documentation – the moment the need arises.
Defects, deficiencies, or quality assessments can easily be documented directly on-site using photos, notes, and files.

Even more features for your document management

- File sharing
  Share files and documents with colleagues, or invite external collaborators into restricted file areas where permissions can be managed for each folder. Avoid emailing files and ensure everyone is always looking at the same file.
- Version control
  Access previous versions of the document and see who made which changes. You can either continue working in the existing document or create a new version.
- Single Tenant solution
  As an Orbit customer, you get your own dedicated solution – fully separated from other customers. This means your data is stored securely and in isolation, in an environment only your organisation can access. It enhances security, improves performance, and gives you full control over your data.
- Drag'n'drop
  Make document management simple and intuitive. With drag'n'drop, you can move files directly into the relevant folder or task in Orbit – without opening extra windows or clicking through unnecessary steps. It saves time and reduces errors.
- Search Engine
  A fast and precise search engine that allows free-text search and filtering across project files, supplier files, and your organisation’s central documents.
- Work files in your project structure
  Attach work files directly to relevant levels in your project structure – such as tasks, phases, or the main project. This ensures that everyone has access to the same information when they need it. Better task briefs, fewer misunderstandings, and full transparency.
- GDPR management made simple
  Mark documents as GDPR-sensitive and take control of personal data.
  Identify and filter sensitive files across folders and projects – giving you a clear overview, making clean-up easier, and helping you stay GDPR compliant.
- Real-time editing
  Collaborate in the document without getting in each other’s way – all changes are updated in real time, so everyone is working on the same version.
- Supplier documents
  Many certifications and ESG reports require documentation from your suppliers. In Orbit, this documentation is organised directly on the supplier profile.
- Edit history
  Gain full insight into the development of your documents. With edit history, you can see exactly who changed what and when. It brings transparency to collaboration and makes it easy to follow the decision trail and document evolution over time.